The Let's Paint Club!
Sandra Louisa t/a
Art & Music
What data is kept:
Name, telephone number, email address
Postal address for customers buying artwork
Photographs of tutors, students and artwork
How data is used:
Art & Music contact students, music tutors, art tutors, helpers and customers.
Art & Music will contact art students regarding art classes, cancellations and news on workshops, courses, projects and events.
People enquiring about tuition, and those enquiring and taking part in art exhibitions and events held by Art & Music are contacted with information, booking info, terms and conditions on the class/workshop/course/exhibition on which they are enquiring.
Music tutors and enquiring tutors, regarding the hire of music studios, are contacted with up to date information, queries regarding the use and payment of studios and are sent email invoices.
Art and Music contact all customers, students, helpers and tutors by text, phone or email and on occasion by paper letter.
Customers are contacted to organise purchasing and delivery of the artwork, this includes Art & Music logging a postal address.
Photographs are used for publicity in leaflets, posters, website, Facebook and local press.
Data is also used for Book keeping
Data is not passed to any other third parties without permission.
Where is data kept:
ICloud book keeping software
Art students data (name, telephone number and email address) is also held in a paper diary, laptop and mobile phone.
Music tutors data (name, telephone number, email address and DBS checks) maybe held in paper format as well as on lap top and mobile phone.
Exhibitors/customers/helpers, enquiring students and tutors also have their data held on laptop, mobile phone and in a paper diary.
iCloud software is secured with password access and is not used by anyone other than Sandra Louisa Bosley.
Mobile phones and Laptops have facial recognition or finger print recognition and pin number access codes. Lap tops are kept up to date with the latest antivirus software.
Information held on paper format is kept in a locked cupboard when not in use and a clear desk policy is also in operation. Paper work which is no longer required is either burnt or shredded.
All data is solely used by Sandra Louisa Bosley and is not permitted for anyone else’s use.
Links to Other Websites
Right for Privacy
Students, tutors and helpers at Art & Music will be asked to complete and sign a consent form regarding photography of themselves and/or their artwork.
Anyone involved with Art & Music or enquiring in our services may wish to sign up to our mailing list. You have a right to be removed from the list at any time and may notify Art & Music by email, phone call, text or by written letter of your wish to have your data removed.
Art & Music will endeavour to delete data on request as quickly as possible.
On leaving Art & Music, students and tutors may request to have their data removed from all files except from iCloud book keeping.
Anyone involved with Art & Music may also have their data removed from all files, except for iCloud book keeping (we must keep records of receipts & invoices for 7 years for taxation purposes. Such records are then destroyed).
Anyone wishing to have their data removed should contact Art & Music by email, phone call, text or by written letter.
Art & Music will endeavour to delete data as quickly as possible.
If you believe any information we hold on you is incorrect or incomplete, please write to or email Art & Music as soon as possible. Art & Music will promptly correct any information found to be incorrect.